Virtual document storage is the conversion of physical document safe storage files into electronic documents that can be shared stored, accessed and shared. It can help reduce the amount of space needed to store physical documents. Additionally, it can also enhance security by locking particular parts of a document to specific users. This is particularly beneficial for companies that work with many papers. Paper documents can be difficult to keep track of and secure, and are more vulnerable to theft and destruction in the event of a catastrophe like an fire. Electronic documents, on the other side, are a lot easier to monitor, less prone to theft and more resistant to destruction.
When choosing a secure online document management system it is important to consider the ease of use for you and your guests to use. Consider the ease of uploading files and downloading them, and ask yourself if non-technical personnel will be able to learn how to use the system. Find out if the company offers any assistance and how easy it will be.
Who hasn’t lost important documents on their computer? While file sharing platforms such as Dropbox and Google Drive are better at backing to files, they aren’t equipped with the ability to organize them into meaningful folder structures that match your industry or company’s requirements. Online document systems can do this, and can even provide audit logs on who has viewed which files.
