The recent rash of data breaches has prompted numerous organizations to consider whether their business information is secure. With the appropriate security features in a virtual data room it is possible to protect confidential business documents from unauthorized viewing.
Traditionally, companies shared sensitive documents with only a few individuals in physical rooms. Due diligence is now conducted online, using virtual rooms built on secure cloud platforms. These virtual rooms are essential to the successful execution and completion of complex strategic transactions.
No matter if your business is going through M&A, bankruptcy, restructuring, or capital raising, it’s crucial that you have the tools to securely and efficiently share your sensitive documents. The best virtual data rooms offer robust collaboration tools remote access retrieval, as well as the most secure data security. These include Chinese walls, automatic indexing, watermarking, and Q&A workflows. Furthermore, the top virtual data rooms ensure compliance with international policies such as GDPR, CCPA, and SOX by using protocols reporting and auditing tools.
To keep confidential information from getting into the wrong hands secure document viewing features such as fence views view only modes, and access restrictions are essential. It is also important to ensure that the encryption software for your virtual data room software is able to secure both the data that is in transit and in storage.
A secure data room solution will allow you to download documents the benefits of due diligence software in legal compliance and auditing in PDF format to view offline. This is a typical feature since some users wish to print copies of their documents so they can read them without being connected to the Internet. If you allow this feature to be enabled in your VDR the protection that you apply to the original PDF will be removed automatically.
