https://www.boardroomcommunity.com/full-guide-to-better-board-meetings/
Board meetings are an essential platform for decision-making and collaboration among key stakeholders. They are a key factor in the growth of an organisation, but only if they’re efficiently conducted. Due to their busy schedules Board members are expected to be prepared for every meeting.
Agenda items for board meetings may include strategic updates, committee reports, presentations, special topics, new business and board member nominations. There is also a period of public comments where parents who have issues regarding their school or other individuals may speak to the board.
Planning the agenda for a board meeting demands planning out the order of events and providing attendees with appropriate materials prior to the meeting. It is also crucial to have the right materials and equipment on hand. Flipcharts, whiteboards and videoconferencing or teleconferencing systems are all important. It is also essential that the room is comfortable, free of distractions, and has beverages and food available.
A board meeting should include a discussion of the next steps, and also ensure that all decisions have been recorded and sent to the appropriate parties as quickly as possible following the meeting. A digital tool for managing the board such as Range can make all the difference. It will allow quick production of minutes and other items that are published and distributed to all attendees prior to when they leave the boardroom or as a PDF document to be distributed later.
